Replacing Old Business Computers

May 30th, 2013

Pile of Old CRT Monitors

At some point your business computers will fail. While they may fail slowly and become increasingly unproductive, they could also fail suddenly without warning. Unfortunately, computer failures happen quite frequently, especially when businesses believe they’re saving money by holding onto their old hardware for longer. In reality, failing computers cost businesses more in downtime and productivity in the long run, so it’s important to develop a hardware monitoring and replacement strategy. If you’re computers are old and noticeably slowing down, then you should replace them now before it’s too late.

How Often You Should Replace Business Computers?

As a rule of thumb, PC hardware should be replaced after 3-4 years. Of course, depending on what you use your computers for, this time frame could be longer or shorter. To better judge when computers should be replaced, many businesses make use of computer monitoring software, which tracks the amount of errors that a computer makes. Over time, this information is very valuable to business owners as they can more easily see when a computer is heading down a destructive path.

Get Advice From Your IT Support Services

Before you get rid of your old computers, it’s helpful to consult with your IT department to ensure you replace them with the right computers for your business needs. It makes things much easier when you start out on the right foot with the computers and software that will work well on your existing network. If you don’t have your own IT team, then there are plenty of IT consulting services that can give you some advice.

What to Do With Old Computers

There are plenty of things you can do with your old computers besides throwing them away. The easiest is to donate them to a school or charity so that someone else can make use of them. If the computers are so old that they wouldn’t be usable anymore, then you could recycle them instead. Either way, don’t forget to have your IT department erase everything on your hard drive first so that no one else has access to your sensitive business information.

Commit to a Better Monitoring Strategy

Once you get your new computers, it’s important that you commit to a better monitoring strategy so that you can extend their life cycle. Monitoring your computers properly allows for proactive intervention on computers that are encountering problems, especially since major issues can usually be detected early. Look at your new computers as a clean slate, and commit to taking care of them and maintaining them properly.

Train Your Staff

If you want your new computers to last longer, you should also consider teaching your staff how to use them properly. You can significantly increase the lifespan of your computers by training them to: update passwords, upgrade software, run the firewall, update antivirus software, perform virus and spyware scans, detect scam emails, clean up the hardware and so forth.

At a certain point in every computer’s life, it becomes more expensive to run and maintain it than it is to replace it. Part of your job as a good business owner is recognising when old computers need to be replaced before they start costing you time and money.

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