Do You Need to do a Maintenance Check on Your Business Technology?

May 2nd, 2014

Old computer in the bin

Your business technology is comprised of software, hardware and network connections – all of which can benefit from optimisation on a regular basis. A maintenance check allows you to identify any issues concerning hardware and software, and to rectify these issues if necessary.

Reasons to conduct maintenance checks

Computer systems can slow over time as the registry becomes corrupted or cluttered and the hard drive accumulates temporary and useless files. A maintenance check gives you an opportunity to optimise your business technology and identify any hidden problems or issues before they become more serious.

A maintenance check can improve the effectiveness of your business technology, eliminate unwanted delays or technology issues, and improve the efficiency and productivity of your team. It could also boost security and reduce business risk associated with malware and data being compromised.

Elements of maintenance checks

What is involved in a maintenance check will depend on the business technology and IT system, but generally there will be some checks that you can do yourself and other checks that should be best left to IT professionals.

  1. Scan for malware. Update the malware definitions on your IT system and conduct a thorough system scan. While malware is associated with deliberate system attacks to disrupt the system or to compromise data, malware can also result less obvious outcomes such as slowing down your system and causing pop-ups to appear. Schedule regular scans on your system to reduce the risk of these disruptions.
  2. Update Software. Keep all software programs up to date by scheduling regular or automatic updates. Update apps and operating systems as soon as patches and updates are made available, as these can improve security by eliminating loopholes or vulnerabilities in your mobile devices as well as computers.
  3. Optimise the system. Over time the registry tends to become cluttered with obsolete entries. Computers can accumulate countless temporary files that will never be used. You can optimise your system by carrying out a registry clean and deleting temporary files on your server and computers (and devices). You can also optimise your system by uninstalling useless apps and software and reducing the number of programs that load at startup, as these can slow down your system.
  4. Back up data. Data backups are another essential feature for system maintenance. They make your system more secure by reducing the risk of permanently lost data. Review your data backup maintenance schedule and set up a regular backup.
  5. Network monitoring. An IT professional can assist your organisation with network monitoring. Network monitoring is a core aspect of network management and is designed to check for slowing or failing elements. It can help you identify overloaded servers and other problems.
  6. Testing power supply. Your business technology should have access to an uninterruptible power supply, otherwise a power blackout could damage equipment and lead to lost data and work. Again, consult an IT professional for testing your power supply and the battery life of your business technology devices.
  7. Reviewing remote access. Mobile staff members or staff working from home usually require remote access to the organisation’s network and server. Organisations should have a policy of checking remote access and session times for security purposes. Your IT advisor or manager can usually take care of this on your behalf.
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